The mission of the Humanities Business Office is to provide prompt, courteous, high quality business service to our customers. We provide this service through:

• timely response to requests for purchases or payments;
• careful and prudent management of our customers funds and other resources;
• appropriate controls and accountability of funds and other resources in accordance with university financial policies and procedures;
• information and advice to the division management, staff, and faculty to assist them in making informed decisions.

Humanities Division Entertainment Update: January 3, 2012

Refer to the Humanities Division Entertainment Guidelines and Authorization Matrix.

On January 3, 2012, the new streamlined Entertainment  Improvement Process  will begin implementation throughout the campus. A standard process utilizing the new, ELECTRONIC ENTERTAINMENT REPORTING FORM (ERF) will be used to report meals, refreshments, and other entertainment-related goods and services obtained through CruzBuy, UCSC Catering Services, and/or out of pocket expense reimbursements.

Alcohol Policy Changes

1. Alcohol Permit - no longer required at this time.  However, if you are serving alcohol on campus and have over 50 participants, please send an e-mail to police@ucsc.edu and provide the following event information:
   - Date
   - Name of event
   - Hosting department name
   - Location
   - Number of participants
   - Purpose of event
   - A note that alcohol will be served
   - Include event flyer, if available
2. Campus Alcoholic Beverage Policy for UCSC Sponsored Events Policy
3. All event hosts are required once per quarter to sign the Appendix A: Best Practices for Serving Alcoholic Beverages Free of Charge at UCSC Sponsored Events Form.  This document is renewable on a quarterly basis until further notice from the controller’s office.  Retention by the department/unit is 5 years for auditing purposes. Please do not send to accounting or divisional office nor attach it to any payment or reimbursement documents.

Additional Entertainment Resources:

Entertainment Training Guide Overview

Entertainment: Frequently Asked Questions (FAQ)

Please visit the Financial Affairs website to download all Direct Pay, Entertainment and Travel Forms and Policies

• Travel
• Entertainment (until March 1, 2012)
• Payment and Reimbursement Guides
• Accounting Forms and Procedures
• Account Codes

Please visit the Procurement and Business Contracts Office for information on purchasing goods and services

• CruzBuy Login
• Acceptable Methods for buying goods and services
• UCSC Supplier Agreements

Humanities Business Office Staff:

• Tony Grant, Space and Operations Assistant
• Janelle Marines, Business Services Coordinator
• David Symonik, Financial Resources Manager